Looking for a full time admin assistant to support our Business Development Director as well as myself directly with our financial operations / payroll / invoicing role.
We are a small business of about 40 in the Engineering/Surveying industry located just outside of the Beltway off of I-10 in Houston.
Job Duties & Responsibilities
I will check here periodically however best to reach out/send resumes to colton.schmidt at mbcoengineering dot com
We are a small business of about 40 in the Engineering/Surveying industry located just outside of the Beltway off of I-10 in Houston.
Job Duties & Responsibilities
- Maintain organized files, records, office supplies, and general office operations.
- Monitor and manage incoming emails, mail, and other external communications.
- Assist with scheduling meetings, maintaining calendars, preparing meeting materials, and coordinating follow-up items.
- Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.
- Track action items, deadlines, renewals, and other important administrative requirements.
- Coordinate office purchases, supplies, vendors, and service providers.
- Maintain confidential company, employee, financial, and client information.
- Assist with basic bookkeeping and day-to-day financial administration.
- Prepare and process invoices, receipts, and expense reports.
- Assist with accounts payable and accounts receivable activities.
- Assist with monthly financial reporting and administrative preparation for management review.
- Assist with audits, insurance requests, financial documentation, and other company compliance
- requirements.
- Provide administrative support for proposals, qualifications packages, RFQs, RFPs, and other marketing submissions.
- Assist with tracking proposal opportunities, deadlines, requirements, and submission status.
- Maintain current resumes, project descriptions, staff qualifications, and other marketing materials.
- Previous experience with administrative, accounting, office management, marketing, or related experience preferred.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple projects, deadlines, and priorities simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, particularly Excel, Word, Outlook.
- Previous experience with InDesign a PLUS but not required.
- Strong computer and data-entry skills.
- Ability to maintain accurate records and work with confidential information.
- Comfortable working with spreadsheets, financial information, and basic accounting documentation.
- Strong follow-through and the ability to identify tasks that need attention without being asked.
- Experience in an engineering or surveying environment is a PLUS.
I will check here periodically however best to reach out/send resumes to colton.schmidt at mbcoengineering dot com