I'm on my HOA board and one thing I struggle with is organizing the huge amount of emails and communication about stuff. You get reply alls about a subject that end up not being on the same email chain, you get off topic discussions in replies, etc.
I feel like it would be a world of improvement for the board to have a private message forum, just like texags. I used to use one with friends ~10 years ago that one of the friends set up.
It could be organized, just like texags, with different forums for different needs (financially related, homeowner violation/issue related, improvements/ideas, meetings/scheduled events, etc) then in each forum you have your topics where all the related info can easily be grouped, found and referenced.
What is the easiest way to set something like this up? Even it has a small cost/fee, I think I can get my board to go with it, as surely I'm not the only one that has these frustrations.
For instance, right now, we are dealing with a lot of dead trees due to the recent cold winter. The requirements for a new tree is 2.5" caliper, and we have 2 homeowners that put in less than that, and I swear myself and the rest of board agreed we aren't making homeowners pull out a perfectly healthy tree just to replace it with one slightly larger.
Yet these homeowners got letters from our manager telling them to replace it, and now are telling me this makes no sense to pull out these healthy trees.
For the life of me, I can't find the email where we agreed on this. It's buried in the 500 other emails from this year and might even be on some off topic email chain.
Any help would be appreciated. It would need to be very easy to set up and manage users/layout.
I feel like it would be a world of improvement for the board to have a private message forum, just like texags. I used to use one with friends ~10 years ago that one of the friends set up.
It could be organized, just like texags, with different forums for different needs (financially related, homeowner violation/issue related, improvements/ideas, meetings/scheduled events, etc) then in each forum you have your topics where all the related info can easily be grouped, found and referenced.
What is the easiest way to set something like this up? Even it has a small cost/fee, I think I can get my board to go with it, as surely I'm not the only one that has these frustrations.
For instance, right now, we are dealing with a lot of dead trees due to the recent cold winter. The requirements for a new tree is 2.5" caliper, and we have 2 homeowners that put in less than that, and I swear myself and the rest of board agreed we aren't making homeowners pull out a perfectly healthy tree just to replace it with one slightly larger.
Yet these homeowners got letters from our manager telling them to replace it, and now are telling me this makes no sense to pull out these healthy trees.
For the life of me, I can't find the email where we agreed on this. It's buried in the 500 other emails from this year and might even be on some off topic email chain.
Any help would be appreciated. It would need to be very easy to set up and manage users/layout.