The Law Offices of Trent Nichols, PLLC is a highly-respected law firm headquartered in Shiner, Texas. We are currently seeking a Part-Time Law Firm Administrator to join our team to manage and oversee our firm's operations and finances. The ideal candidate will have experience in basic accounting and bookkeeping, billing, and office management. Prior experience as a law firm administrator is not required.
Please note that this position is primarily remote.
RESPONSIBILITIES:
Financial Management: Managing the firm's financial accounts, including monthly billing, accounts payable, and accounts receivable. This may include working with clients to resolve billing issues, tracking the firm's expenses and revenue, and working directly with the firm's bookkeeper and CPA on preparing financial reports for the firm's owners.
Human Resources: Managing the firm's administrative staff, including significant involvement with hiring and training new employees, and handling employee grievances and disputes.
Office Management: Overseeing daily operations of the firm's offices, including coordinating with vendors for office supplies, ensuring that the office is properly maintained and equipped, and supervising administrative staff. The firm currently has two offices and will soon open a third office.
Marketing and Business Development: Coordinating the firm's marketing efforts, including managing the firm's website and social media presence, creating marketing materials, and coordinating networking events.
IT Management: Managing the firm's IT systems, including hardware and software procurement, installation, and management.
Vendor Management: Identifying, procuring, and managing vendors as necessary to help with the foregoing tasks.
QUALIFICATIONS
Associate's or Bachelor's degree in business administration or related field preferred, but not required.
At least 2 years of relevant experience in basic accounting, billing, office management, or related field.
Strong computer skills, including proficiency in Microsoft Office Suite and experience with billing and accounting software.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks simultaneously.
Willingness to occasionally travel to the firm's offices located in Shiner, Hallettsville, and College Station.
Prior experience as a law firm administrator is not required.
Stay-at-Home moms looking for remote part-time work are encouraged to apply.
ABOUT THE FIRM
Our law firm is a dynamic and growing practice that provides a wide range of legal services to clients throughout Texas. Our primary practice areas are Business Law, Civil Litigation, Real Estate, Estate Planning, Probate, and Oil & Gas. We are dedicated to achieving the best possible outcomes for our clients and providing them with the guidance and support they need during challenging legal matters.
We are also committed to providing the highest quality legal representation and personal attention to each of our clients. You must be highly professional, courteous, assertive, and effective in all personal interactions. The candidate will work approximately 20 hours per week, with the potential for additional hours during peak periods. The schedule is flexible the candidate will be responsible for ensuring necessary tasks are completed in a timely manner, but otherwise will have some level of autonomy in determining actual hours. Some tasks will require attention during normal business hours.
We recognize that this position may be ideal for a Stay-at-Home mom with prior applicable business management experience that is looking for rewarding part-time work that complements her schedule.
Compensation will be commensurate with experience.
If you are interested in joining our team, we invite you to submit your resume and cover letter to careers@trentnicholslaw.com. We look forward to hearing from you!
Please note that this position is primarily remote.
RESPONSIBILITIES:
Financial Management: Managing the firm's financial accounts, including monthly billing, accounts payable, and accounts receivable. This may include working with clients to resolve billing issues, tracking the firm's expenses and revenue, and working directly with the firm's bookkeeper and CPA on preparing financial reports for the firm's owners.
Human Resources: Managing the firm's administrative staff, including significant involvement with hiring and training new employees, and handling employee grievances and disputes.
Office Management: Overseeing daily operations of the firm's offices, including coordinating with vendors for office supplies, ensuring that the office is properly maintained and equipped, and supervising administrative staff. The firm currently has two offices and will soon open a third office.
Marketing and Business Development: Coordinating the firm's marketing efforts, including managing the firm's website and social media presence, creating marketing materials, and coordinating networking events.
IT Management: Managing the firm's IT systems, including hardware and software procurement, installation, and management.
Vendor Management: Identifying, procuring, and managing vendors as necessary to help with the foregoing tasks.
QUALIFICATIONS
Associate's or Bachelor's degree in business administration or related field preferred, but not required.
At least 2 years of relevant experience in basic accounting, billing, office management, or related field.
Strong computer skills, including proficiency in Microsoft Office Suite and experience with billing and accounting software.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks simultaneously.
Willingness to occasionally travel to the firm's offices located in Shiner, Hallettsville, and College Station.
Prior experience as a law firm administrator is not required.
Stay-at-Home moms looking for remote part-time work are encouraged to apply.
ABOUT THE FIRM
Our law firm is a dynamic and growing practice that provides a wide range of legal services to clients throughout Texas. Our primary practice areas are Business Law, Civil Litigation, Real Estate, Estate Planning, Probate, and Oil & Gas. We are dedicated to achieving the best possible outcomes for our clients and providing them with the guidance and support they need during challenging legal matters.
We are also committed to providing the highest quality legal representation and personal attention to each of our clients. You must be highly professional, courteous, assertive, and effective in all personal interactions. The candidate will work approximately 20 hours per week, with the potential for additional hours during peak periods. The schedule is flexible the candidate will be responsible for ensuring necessary tasks are completed in a timely manner, but otherwise will have some level of autonomy in determining actual hours. Some tasks will require attention during normal business hours.
We recognize that this position may be ideal for a Stay-at-Home mom with prior applicable business management experience that is looking for rewarding part-time work that complements her schedule.
Compensation will be commensurate with experience.
If you are interested in joining our team, we invite you to submit your resume and cover letter to careers@trentnicholslaw.com. We look forward to hearing from you!
